Shift Swapping Software

No, Workforce.com is actually an entire employee scheduling software system – shift swapping is only a small part of it. You can streamline all your shift scheduling needs in Workforce.com, from forecasting labor and auto-building employee shifts, to managing shift trades and time off requests.

Shift swap software simplifies the filling of last-minute call-outs. Instead of managers texting and calling around to find coverage, the system automatically offers the open shift to available, qualified employees.

Depending on your policy, employees can also swap shifts directly with each other. You can stay in control with manager approval settings, ensuring that nothing goes through without your sign-off.

Yes. Shift swap software can reduce unnecessary overtime by helping you quickly fill gaps and keep each shift properly staffed. A lot of accidental overtime happens simply because there aren’t enough people scheduled. Shift swapping tools minimize those risks by ensuring shifts are covered, even when someone calls out at the last minute.

Aside from filling vacant shifts, shift swap software should help protect your business from compliance issues. Look for features that:

• Show open shifts only to employees who are qualified to work them
• Flag potential risks like max-hour violations or overtime before a swap is approved

These guardrails keep shift swaps fair and compliant.

Most modern systems let you choose whether swaps need manager approval. For example, in Workforce.com, managers can turn approval settings on or off and enforce whatever shift swap policy your team follows. You stay in control either way.

Yes, it should. A strong shift swapping system will either block swaps between unqualified employees or prevent unqualified workers from seeing the shift in the first place. Many platforms also send alerts when a proposed swap doesn’t meet certification or role requirements, so the right people end up in the right shifts.

Yes! Right from their phone, staff can clock in and view timesheets for every shift. In fact, Workforce.com’s time clock is what makes its employee scheduling so effective. Managers can compare scheduled vs. actual hours worked on every timesheet to see where and when employees are deviating from their shifts.

Yes! Managers may post vacant shifts that need to be filled, and team members can offer to claim the shift, adding it to their upcoming work schedule.

Workforce.com is cloud-based and can be used on any device, including desktop, IOS, and Android.

Large 1000+ staff organizations, all the way down to small businesses with five hourly employees, use Workforce.com across various shift-based industries such as healthcare, hospitality, food service, and retail.

Yes! Schedule changes happen – we get it. Filling no-shows works in a similar way to swapping a shift, but this time a manager initiates the replacement. If an employee doesn’t show up for their shift, post the vacant shift and alert your staff. Workforce.com will send out push notifications, letting people know there is an opportunity to pick up extra work.

With Workforce.com, you have complete control over how you enforce your company’s shift swapping policy. You can choose to turn the feature on or off, and you can also choose whether or not shift changes require manager approval. Rest assured, only the swaps you want to happen will go through.