Nursing Home Scheduling Software
Easily build schedules to meet resident needs.
Schedule based on staff-to-patient ratios, streamline PBJ reporting, and fill coverage gaps in real-time.
Get a demo
8,134 + reviews
Schedule based on staff-to-patient ratios, streamline PBJ reporting, and fill coverage gaps in real-time.
8,134 + reviews
Eliminate short staffing
-
With appointment-based scheduling, you can schedule staff when they're really needed to avoid spreading yourself too thin. Predictive scheduling helps you accurately staff shifts according to resident needs, helping you avoid short-staffed scenarios.
Automate PBJ Reporting to the CMS
-
Quickly create auditable Payroll-Based Journal reports without the manual work and risk of error. Improve your CMS 5 Star Quality Rating and Comply with the ACA with improved visibility into staffing data.
Prevent Burnout
-
Set maximum hours, get overtime alerts, enforce breaks, and comply with Fair Workweek. Preventative measures like these protect your caregivers from high stress and fatigue that can lead to turnover.
Control your labor costs
-
By predicting resident demand and applying staff-to-patient ratios, you can prevent unnecessary overtime and avoid overstaffing. With this precision, you’ll lower your labor costs without compromising resident care quality.
Enforce staffing requirements
-
Set minimum patient-to-staff ratios and qualification requirements when your managers create work schedules. It means you don't need to worry about a CNA being scheduled as an LPN, or staff working with out-of-date certifications.
What's Included
-
Want to learn more about a specific feature?
Get a demo
-
Employee Scheduling
Labor Forecasting
Task Management
Payroll-Based Journal Reporting
-
Communications
Shift Swapping
Open Shift Bidding
-
Shift Validations
Auto-Scheduling
Leave Management
Still have questions? Want to learn more? Schedule a time with one of our product specialists.
Frequently Asked Questions
What is nursing home scheduling software, and how does it benefit healthcare facilities?
It's a cloud-based solution designed for hourly staff scheduling in long-term care facilities. It automates the scheduling process, enhances employee management, and uses machine learning to ensure optimal staffing levels. As an all-in-one scheduling solution, things like time off, unavailability, shift swaps, and more will all be automatically accounted for on schedules.
How does nursing home scheduling software automate PBJ reporting?
Nursing home scheduling software automates PBJ (Payroll-Based Journal) reporting by capturing accurate time and attendance data directly from employee time clocks and schedules. Hours worked, job roles, and employee classifications are recorded in real time, reducing manual data entry and errors. This data can then be compiled into PBJ-ready reports, making it easier for facilities to stay compliant with CMS reporting requirements and submit accurate information on time.
How does nursing home scheduling software reduce labor costs?
Nursing home scheduling software reduces labor costs by minimizing overtime, preventing overstaffing, and improving forecast accuracy. By building schedules based on demand, employee availability, and labor rules, facilities can avoid unnecessary premium pay and reduce reliance on agency staff. Better forecasting also helps managers align staffing levels with resident census, keeping labor spend under control without compromising care.
How does nursing home scheduling software fill last-minute coverage gaps?
Nursing home scheduling software fills last-minute coverage gaps by instantly notifying eligible employees when a shift becomes available. Managers can send alerts to specific staff groups based on role, availability, or qualifications, speeding up shift coverage in the event of call-outs or no-shows. This reduces understaffing, limits burnout for on-duty staff, and helps maintain consistent resident care.
Can Workforce.com enforce minimum staff-to-patient ratios?
Yes. Workforce.com helps enforce minimum staff-to-patient ratios by validating schedules against predefined staffing rules. Managers can set minimum coverage requirements by role or skill level, ensuring each shift meets regulatory and care standards before it's published. If a schedule falls below required thresholds, Workforce.com flags the issue so adjustments can be made proactively.
Does Workforce.com track certification and qualification expiration dates?
Yes. Workforce.com allows you to track employee certifications, licenses, and qualifications in one centralized system. Expiration dates are recorded and visible to managers, helping ensure only properly credentialed staff are scheduled for regulated shifts. This supports ongoing compliance and reduces the risk of last-minute scheduling issues caused by expired credentials.
Can staff request time off in Workforce.com?
Yes, Workforce.com's scheduling includes leave management. Your employees can request time off, view their leave balances, and view their upcoming PTOs all on a single app, synced with their schedule.
Does Workforce.com have a time clock?
Yes, Workforce.com features a digital time clock that can be downloaded on any phone or tablet. Employees can use it to clock in and out of their shifts, and even record breaks. The time clock also generates electronic timesheets every time it is used.
How does Workforce.com improve retention?
Workforce.com helps improve retention by making schedules fairer and more predictable, which goes a long way in reducing burnout. The platform automatically checks schedules for things like overtime, maximum hours, and Fair Workweek rules, so employees aren't overworked. With better forecasting, managers can staff shifts properly ahead of time and avoid last-minute gaps that put extra pressure on the team.
Can Workforce.com manage open shifts and send notifications to available staff?
Yes, Workforce.com handles open shifts by sending notifications to eligible staff members, ensuring prompt shift coverage and maintaining staffing levels.
How much does Workforce.com cost?
Our pricing models are structured to accommodate the diverse needs of nursing homes. Visit our pricing page to see what's available and request a quote.
Does Workforce.com accommodate employee availability?
Yes. Staff can submit their unavailability and managers can automatically account for it while making shift schedules.
Can Workforce.com handle on-call scheduling for nursing home employees?
Yup! You can easily send out an alert to a specific staff list requesting shift coverage in the event of a call-out or no-show.
Is Workforce.com user-friendly?
Yes, the software's workflow is designed to be intuitive and non-intrusive. In other words, perfect for shift-workers and their managers. All functionalities from requesting time off, checking a schedule, or swapping a shift can be done quickly via the app or browser.
How does Workforce.com handle scheduling according to skills?
You can track certifications, training levels, and licenses for every employee in Workforce.com. You can use these records to schedule your most skilled nursing staff during difficult shifts that require certain regulatory requirements.
Can Workforce.com be accessed through a mobile app?
Yes, the Workforce.com app is available on both iOS and Android devices.
Can I upload Excel schedules to Workforce.com?
Yes; however, you’ll be missing out on some of Workforce.com’s best features. Workforce.com’s scheduling process was designed with ease of use in mind; as such, it is much faster to build and publish schedules in Workforce.com than it is in Excel. Creating schedules from scratch in Workforce.com eliminates the need to upload and reformat spreadsheets, and you’ll get to use customizable templates, drag-and-drop functionality, auto-scheduling, shift validations, and much more.