FLSA Recordkeeping Requirements

Are your payroll records in good shape? An employer with workers who are entitled to the minimum wage or to both the minimum and overtime wages prescribed by the FLSA must maintain and preserve records that show the following for each such worker:

• Name in full, including the employee’s number or identifying symbol if such is used in place of a name on any time, work or payroll record.
• Home address, including zip code.
• Date of birth if the employee is under 19 years of age.
• Sex and occupation in which the worker is employed.
• Time and name of day on which the employee’s workweek begins.
• Regular hourly rate of pay, the basis on which wages are paid and regular-rate exclusions.
• Hours worked each workday and the total hours worked each workweek.
• Daily or weekly straight-time earnings or wages.
• Weekly overtime excess compensation.
• Deductions from or additions to wages.
• Wages paid each pay period.
• Date of payment and the pay period covered by the payment..
• Retroactive wage payment under government supervision.

Cite: Fair Labor Standards Act Regulations, 29 CFR 516.2.

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