Hospitality Employee Scheduling Software
Better customer service.11% lower labor costs.
Quickly schedule staff to bookings & reservations, backfill callouts with shift swapping, and hit your labor cost goals.
Get a demo
8,134 + reviews
Quickly schedule staff to bookings & reservations, backfill callouts with shift swapping, and hit your labor cost goals.
8,134 + reviews
Prevent short staffing
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With demand-based scheduling, you can match your staffing levels to anticipated sales and reservations. AI-driven predictions help you schedule more efficiently, meaning you'll always have the right amount of staff on hand to meet customer needs.
Reverse rising labor costs
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Stick to your budget with demand forecasts and map labor costs to sales in real time. Use staffing ratios to schedule smarter while decreasing your SPLH and avoiding unnecessary overtime.
Quickly backfill no call no shows
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With shift swapping, staff can instantly backfill themselves with other qualified team members if they can't make a shift. Managers won't waste time calling and texting every staff member to try and find a last minute replacement.
Easily keep staff in the loop
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Post announcements, message teams, and send out schedule reminders – all in one place. Prevent confusion and communicate quickly with everyone connected in a single, centralized app.
Ensure wage & hour compliance
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Automatically validate shifts according to state and federal labor laws. Easily account for maximum hour rules, breaks, minor laws, Fair Workweek, and more to avoid penalties and improve employee satisfaction.
What's Included
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Want to learn more about a specific feature?
Get a demo
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Employee Scheduling
Labor Forecasting
Task Management
Schedule Templates
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Communications
Shift Swapping
Open Shift Bidding
Leave Management
POS Integration
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Auto-Scheduling
Labor Cost Reporting
Still have questions? Want to learn more? Schedule a time with one of our product specialists.
Frequently Asked Questions
What is employee scheduling software, and how does it work?
- Employee scheduling software streamlines how managers assign and publish shifts. Instead of relying on spreadsheets or manual processes, these tools make it easy to build schedules, often with drag-and-drop functionality and notifications that alert staff to new schedules or shift changes.
- More advanced systems go further by helping you build schedules based on demand, preventing assignments for staff who are on leave, and flagging issues like overlapping shifts, overtime risks, or missing credentials.
What are the main benefits of using employee scheduling software?
Employee scheduling software saves time, reduces errors, and provides managers with complete visibility into staffing needs. In hospitals, this is critical not just for coverage, but for maintaining patient-to-staff ratios and ensuring each shift meets credential and competency requirements.
What features should I look for in a staff scheduling software?
- Demand-based scheduling: Assign shifts based on demand and labor forecasts — in hospitals this means building schedules around census levels and patient demand.
- Ease of use: Intuitive interfaces and simple workflows so managers can learn quickly.
- Time-saving tools: Drag-and-drop scheduling and templates to reduce time spent building consistent schedules.
- Compliance alerts: Flags potential violations before publishing, such as staff on PTO, expired certifications, or work hours exceeding thresholds.
- Integration: Connect scheduling with time tracking, HR, and payroll to avoid manual entry and reduce errors.
While needs vary by hospital or department, these features are essential for getting real value out of any scheduling platform.
How much does employee scheduling software typically cost?
Pricing depends on the provider and features you need. Most vendors charge per user, per location, or offer tiered plans. Some provide custom quotes based on specific requirements. To learn more about Workforce.com’s employee scheduling software and how much it will cost for your business, check our pricing page and book a demo.
What compliance challenges do hospitals typically face?
Hospitals face strict staffing and labor requirements. Common challenges include maintaining nurse-to-patient ratios, keeping staff credentials up to date, following union rules, enforcing limits on work hours and rest periods, avoiding scheduling staff outside their competencies, and ensuring accurate documentation for audits and regulatory reviews.
Can employee scheduling software integrate with payroll systems?
Yes — most modern scheduling platforms integrate with payroll systems. Workforce.com takes this a step further by having scheduling and payroll built into the same system, keeping everything in a single workflow and reducing time spent reconciling data across platforms.
How does employee scheduling software improve efficiency?
When aligned with your needs, scheduling software significantly reduces time spent building and managing shifts. Advanced tools help hospitals stay compliant, avoid last-minute issues, and catch potential violations before a shift is published.
How quickly can I implement employee scheduling software?
At Workforce.com, we focus on getting you up and running quickly. Our team provides guided onboarding and dedicated support during your first scheduling and pay cycles, tailoring the setup to your unique needs and rules.
What does employee scheduling from Workforce.com include?
- Shift templates
- AI Scheduling
- Labor forecasting
- Shift swapping / bidding
- Fair Workweek compliance
- Profit and budget goals
- Shift reminders
- Availability and unavailability management