Daycare Staff Scheduling Software
Easily maintain staff-to-child ratios
Cut down on scheduling time with labor forecasts and staffing ratios. Spend more time training and nurturing your childcare team.
Get a demo
8,134 + reviews
Cut down on scheduling time with labor forecasts and staffing ratios. Spend more time training and nurturing your childcare team.
8,134 + reviews
Get your ratios right
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Demand-based scheduling matches your staffing needs to child headcount for perfect ratios. AI-driven predictions help you schedule more efficiently, meaning you'll always have the right amount of team members on hand to run things smoothly.
Easily keep staff in the loop
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Post announcements, message teams, and send shift notifications without texting or emailing. Prevent confusion and communicate quickly with everyone connected in a centralized mobile app.
Tackle rising labor costs
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See wage costs and overtime alerts for every shift and optimize your schedule as needed. Prevent overstaffing with demand forecasts, and pick cost-effective replacements for shift swaps – all without sacrificing your level of care.
Manage last-minute changes
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With shift swapping and bidding, staff can instantly find qualified replacements if they have to call out of work. You won't waste time calling and texting every staff member to try and find coverage.
Empower your team
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Staff can request leave, check their schedules, and update their personal details – all in one app. Self-service functionality makes caregivers' lives easier so they can be happy, confident, and productive on the job.
What's Included
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Want to learn more about a specific feature?
Get a demo
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Employee Scheduling
Labor Forecasting
Task Management
Schedule Templates
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Communications
Shift Swapping & Bidding
Leave Management
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POS Integration
Auto-Scheduling
Labor Cost Reporting
Still have questions? Want to learn more? Schedule a time with one of our product specialists.
Frequently Asked Questions
How much does Workforce.com cost?
We offer a variety of plans, each varying in cost depending on staff count and features needed. Visit our pricing page to request a quote today.
How does daycare staff scheduling software maintain staff-to-child ratios?
Scheduling tools can only maintain safe staff-to-child ratios if they're built with demand forecasting. Workforce.com is one of the few platforms that does this well. It looks at the factors that drive staffing needs, so you know exactly how many employees you need to stay compliant and keep kids safe.
Can daycare staff scheduling software reduce labor costs and overtime?
Absolutely. By aligning schedules with your required staff-to-child ratios, scheduling software helps prevent overstaffing and unnecessary overtime. You get the right people at the right time without the guesswork.
Does daycare staff scheduling software handle last-minute shift swaps?
Good childcare scheduling software should make shift changes easy. With Workforce.com, managers can quickly offer open shifts to qualified staff, and employees can request swaps with each other right from their phones. Managers approve everything before it hits the schedule, keeping the process controlled and compliant.
What features should I look for in daycare staff scheduling software?
Look for tools that can:
- Track and forecast staff-to-child ratios
- Support shift swapping and open-shift management
- Handle time and attendance
- Integrate with payroll to streamline timesheets and pay runs
Anything less creates more work for your team.
What self-service features does daycare staff scheduling software include?
At a minimum, staff should be able to:
- View their schedules
- Submit PTO requests
- Set availability and unavailability
- Swap shifts or pick up open shifts
These features give your team autonomy and save managers from constant admin tasks.
Does Workforce.com include a time clock?
Yes. Workforce.com offers a time clock app that lets employees clock in and out from their phones or from a shared kiosk (usually a tablet). Every punch automatically creates a digital timesheet, and you can enable safeguards such as GPS tracking and photo verification to prevent time theft.
Can I use Workforce.com to track childcare staff attendance?
Yes, attendance tracking is built right in. Workforce.com lets you see who's clocked in, running late, or on break in real time. You can also spot early/late punches on timesheets, track variances from scheduled hours, and export attendance reports at any time.
How does Workforce.com keep staff informed about schedules?
Workforce.com keeps staff informed by sending automatic alerts any time something important happens, whether it's a new shift assignment, a published schedule update, an open shift offer, or an approved PTO request. It also notifies staff if they miss a clock-in or clock-out, helping prevent timesheet issues before they happen. With all these real-time updates, employees always know what's going on, and managers don't have to chase anyone down.
What size businesses use Workforce.com’s scheduling solution?
All kinds, from small businesses to 5,000+ organizations. However, the majority of childcare businesses that use Workforce.com’s scheduling features tend to have 20-500 staff.
Can I schedule breaks on Workforce.com?
Yes, you can easily automate break scheduling on Workforce.com. Once you customize breaks according to your state laws and industry standards, you’ll be able to automatically apply them to every shift that you publish.
Does Workforce.com have customer support?
Yup! You’ll get a dedicated implementation consultant to help you set up your account when you first get started. After this, you’ll still have access to 24/7 support lines if you have questions about specific features.