RESTAURANT PAYROLL AND HR SOFTWARE

Yes, Workforce.com integrates with major point-of-sales systems. It syncs employee hours, tips, and sales data to ensure accurate payroll calculations and paychecks.

Yes, Workforce.com has a mobile app. It provides restaurant staff and managers real-time access to schedules, timesheets, and pay stubs in a single employee self-service portal. New hires can submit tax forms, bank details, and other employee information directly through the app. The app also supports shift swapping and alerts for missed clock-ins and potential overtime.

Yes, Workforce.com offers full-service payroll, which includes garnishments, tax filing, and automated payroll tax calculations.

Tip reporting tracks and records all tips earned by employees. Employees who receive more than $30 in tips per month are classified as tipped employees and must report their tips to their employers. Employers are required to include these tips in payroll tax calculations and report them to the IRS.

Under the FLSA, employers can pay tipped employees at least $2.13 per hour in direct wages provided tips make up the difference to reach the federal minimum wage of $7.25. However, tip credit rules vary by state, with some states not allowing tip credits at all.

Service charges are classified as regular wages, because it’s an amount set by the employer and is not voluntarily given by restaurant clients. They are not counted towards a tip credit and are not included in tip reports. However, they are reported as wages and are subject to payroll taxes.

Restaurants must report tips to comply with IRS requirements. Tipped employees must report cash and credit card tips to their employer via Form 4070 if they receive more than $30 in monthly tips. Meanwhile, large food and beverage establishments with more than 10 employees are mandated to submit Form 8027 annually to report on total tips received, charged tips, and tip allocations.

Restaurant owners need an all-in-one solution that integrates time tracking, HR, and payroll together. Such a system ensures accurate payroll by automatically pulling in hours worked, breaks, and overtime. A platform that can handle multiple pay rates is also key for restaurant operations. An employee may be entitled to different pay rates depending on where they are scheduled to work or the role they're assigned to. Those nuances, when mismanaged, can lead to payroll errors and potential violations. Using separate systems for HR, payroll, and operations leads to data gaps, increased administrative work, and a workflow that's anything but user-friendly.

It's all about consistency. Use a system that keeps employee information, like W-4s, I-9s, and pay rates consistent across scheduling payroll and HR. This eliminates errors, speeds up onboarding, and avoids violations.

Restaurants often face challenges like handling multiple pay rates across roles and locations, tracking irregular hours, and managing tipped employees. Minimum wage laws, tax filing requirements, and state-specific regulations add more pressure, especially when using outdated systems.